Accounts Payable

Invoice Submittal/Check Request Form (in Etrieve)

For better internal controls in Accounts Payable (especially during remote work) use the Invoice Submittal/Check Request Form (in Etrieve), attach the invoice and submit.

Most invoices are paid via Purchase Order (PO) process, if that is the case all you need to do is enter the PO number and attach the invoice. You are welcome to fill out the form but only the PO number is necessary.

Linda Reling is your contact if you questions, training, or needed improvements to the form.

This will be current process for submitting invoices/check requests/travel reimbursements:

  • An employee will go to the Invoice Submittal/Check Request Form (in Etrieve) (form is in Etrieve)
  • They fill out the form, attach documentation and submit to a manager from a list
  • The employee receives an email saying it was received.
  • An email notification is sent to the manager
  • The manager approves or denies it in Softdocs. You can also add comments by clicking on the History icon
  • An email is sent to Accounting Manager
  • Accounting Manager approves or denies it in Softdocs. You can also add comments by clicking on the History icon
  • An email is sent to Accounts Payable
  • Accounts Payable approves or denies it in Softdocs. You can also add comments by clicking on the History icon
  • The workflow ends and the employee is notified by email to their Lane email.
  • You can either download or store the PDF outside of Softdocs/Etrieve or leave it there(you can search by person, or PO number. Only those in your group(and the employee) can see it.

Softdocs Training and Additional Information

Other Accounts Payable Services:

Invoices - Accounts Payable

Linda Reling: Vendors A-M 
Pam King: Vendors N-Z

For more information:

Amazon & Office Depot – Linda - Coordinates the setup Lane employees with their own personal profile in order to create orders.

Purchasing Cards – Pam

For more information:

Returned Checks – All
Research returned checks for vendors, students, and employees; attempt to find a current address. Checks two or more years older are considered “stale dated” and the funds are sent to the State of Oregon for the Oregon School Fund.

Travel Reimbursement

Linda: A-M
Pam: N-Z

For more information:

Vendor Set-Ups and Maintenance - All

Contact College Finance - Accounts Payable

Please use the Employee Directory link below for individual contact information.

Hours:

See the Services Availability page for current hours and availability.

Lane Community College
College Finance
4000 East 30th Avenue
Eugene, OR 97405
LCC is closed on Fridays during Summer term.